Everything you need
Hiring, crew planning, rotations, and payroll in one system.
One auditable database for every record, instead of audit packs assembled from spreadsheets, email threads, and filing cabinets.
Crew planning
Seafarer Lifecycle
Profiles, documents, certificates, and sea service history. From onboarding to revalidation, every record lives in one place.
- Profile and search
- Contracts and assignments
- Crew document compliance
- Sea service history
- Notes and next of kin
- Auto import of Performance reports
Vessel Planning
See every rotation on one visual timeline
Plan crew changes on a visual timeline that shows every position, contract, and handover at a glance:
- Overlap and gap detection across every rank and slot
- Quick-assign with rank-filtered seafarer search
- Auto-prefilled sign-on dates based on the previous rotation
- Bar status transitions from a right-click context menu
- Choose your own color scheme
Contracts & Payroll
Contracts and payroll, linked end-to-end
Generate contracts, process payroll, and produce payslips - all linked and traceable. Reconciliation that used to take days now takes minutes.
- Contract templates
- Accumulated leave pay paid out automatically at contract close
- Versioned payslip PDFs with a frozen snapshot for the audit trail
Application Portal
RiteCrew Apply
The seafarer application portal that replaces paper CVs and email chains with a clean online file your recruiters can act on.
- Passwordless sign-in, so candidates never lose a password mid-application
- Encrypted document storage inside the EU
- Real-time application status for the candidate and your team
- Approved applicants land straight in the RiteCrew database, with no re-entry
How it works
From open position to closed payroll in four steps.
Every step connects to the next, every record stays traceable, and nothing falls through a manual handoff.
Plan Crew Demand
Define positions & requirements
Define vessel positions and staffing requirements in one view. Set up role-level needs, required certifications, and deployment timelines before you start matching.
Match & Assign
Filter by readiness
Filter seafarers by qualifications, certificate readiness, and availability to fill positions fast. No more digging through spreadsheets to find who's available.
Create Contracts
Structured & traceable
Generate structured contracts with key dates, terms, and assignment records. Every contract links to the seafarer, the vessel, and the position - fully traceable.
Run Payroll
Accurate & auditable
Process payroll periods, manage transactions, and produce payslips accurately. Everything ties back to the contract, so reconciliation takes minutes, not hours.
Pricing
Fair pricing
No hidden fees. Pick the crew management plan that fits the size of your fleet.
Starter
Perfect for independent operators and small crews.
Up to 10 vessels
- Free data migration*
- Crew Management
- Vessel Planning
- Custom Branded Domain Included
- 10 GB Secure AWS Cloud Storage
- Daily Automated Backups
- Dedicated deployment & data isolation
Payroll
Crew management with full maritime payroll processing.
Up to 10 vessels
- Free data migration*
- Crew Management
- Vessel Planning
- Contracts & Payroll Processing
- Custom Branded Domain Included
- 40 GB Secure AWS Cloud Storage
- Daily Automated Backups
- Dedicated deployment & data isolation
Enterprise
For agencies and operators managing multiple fleets.
Custom quote for your fleet
- Unlimited vessels & crew
- Free data migration*
- Crew Management, Vessel Planning, Contracts & Payroll Processing
- Custom Branded Domain Included
- Dedicated deployment & data isolation
- 100+ GB Secure AWS Cloud Storage
- Twice-daily Automated Backups
- Complimentary Professional Company Website
Free migration available · live in 1-2 weeks · cancel anytime
* Free data migration is available for new accounts on a 6+ month contract.
Your crew data stays in the EU.
Passport details, medical certificates, and payroll records are as sensitive as data gets. All crew data is hosted on encrypted AWS infrastructure inside the European Union, backed up daily, and handled to GDPR standards.
- EU-hosted on AWS
- Encrypted infrastructure
- Daily automated backups
- GDPR-compliant
FAQ
Common questions
What is the minimum contract length?+
Can I cancel at any time?+
Do you help with onboarding and data migration?+
Where is my data stored? Are you GDPR-compliant?+
What does 'Custom Branded Domain' mean?+
Insights
From the RiteCrew blog.
Practical guides on maritime crew management, payroll, compliance, and the workflows behind modern crewing operations.
Article
Maritime Payroll Processing Software: RiteCrew - from 199 EUR/month
RiteCrew pulls every active contract, calculates wages with full maritime semantics - partial-month proration, accumulated leave pay, currency, vessel-side transactions - and presents the result before you commit.
Read articleArticle
Seafarer Application Portal: From Paper CVs to Files
Maritime hiring still runs on email attachments and WhatsApp. Here's how RiteCrew Apply turns one passwordless submission into a complete, verified file the recruiter can act on.
Read articleArticle
Maritime Payroll Software Cost: A 2026 Buyer's Guide
What maritime payroll software actually costs in 2026 the five drivers behind every quote, why most vendors hide their prices, and how to budget realistically.
Read articleBook a demo
Book a 20-min live demo.
In 20 minutes, we'll map your current workflow into RiteCrew and show you exactly what changes, and what it's costing you to wait.
Free migration available · live in 1-2 weeks · cancel anytime