FOR CREWING AGENCIES
Run your crewing agency on one system
Seafarer pool, CV dispatch, vacancies, certificates and contracts - everything your coordinators juggle across Excel, email, and Telegram, in one place. Built over four years with maritime operators, adapted for the way agencies actually work.
Start free for 60 days. We migrate your existing seafarers ourselves* - you don't retype anything.
*Up to 50 seafarers during the trial. The rest of your pool follows when you continue on the paid plan.
Unlimited seafarers · Controlled CV sharing · One-click vacancy posting · EU-hosted · 60 days free
The daily problem
Send seafarers CVs in minutes. Share only what you choose.
A client asks for a 2nd Engineer. Someone searches three spreadsheets and a mailbox for candidates. Someone copies CV data into your Word template, checks which certificates expired, and emails the client - hoping the phone number wasn't left in. Someone posts the vacancy in five places. Then the joining date changes.
None of that is crewing - it's copy-paste. Watch the same request go from pool search to CVs in the client's inbox in seconds.
Seafarer database
Your whole pool, searchable in seconds
Every seafarer as one complete profile: certificates with numbers and expiry dates, sea service history, contracts, documents, next of kin, notes from your coordinators. Filter by rank, certificate, availability, vessel type experience - and get an answer while the client is still on the phone.
New candidates register themselves. Applicants come in through your application portal - passwordless sign-in, documents uploaded to encrypted EU storage. Our document reader extracts certificates, dates, and sea service from the files automatically. Your coordinator reviews and confirms instead of typing: registering a candidate drops from ~20 minutes to ~2.
CV dispatch
Send CVs in minutes. Decide what the client sees.
When a client needs crew, select matching seafarers and send professionally formatted CVs in a few clicks - no retyping into Word templates.
And here's the part built specifically for agencies: you control which data each client receives. Show qualifications, certificates, and sea service in full. Keep personal contact details, passport data, or salary history hidden - per client, per dispatch.
Your proposal goes out faster than your competitor's, and your pool stays yours. No more checking every CV by hand to make sure a phone number didn't slip through.
Vacancy posting
Post a vacancy once. It goes to Telegram and LinkedIn.
A vacancy is one structured record - rank, vessel, joining date, salary, STCW requirements. One click posts it to your Telegram channel and LinkedIn.
Applications flow straight back into your database, matched to the vacancy - not into a mailbox.
Certificates & compliance
Expiries caught before Port State catches them
One dashboard shows every expiring certificate across your entire pool and every crew you've placed. Automatic alerts before expiry - not a spreadsheet someone forgets to check on vacation.
When a client or an inspector asks for a full certification trail, it's a two-minute export with an audit history, not a day of digging.
Application Portal
RiteCrew Apply
The seafarer application portal that replaces paper CVs and email chains with a clean online file your recruiters can act on.
- Passwordless sign-in, so candidates never lose a password mid-application
- Encrypted document storage inside the EU
- Real-time application status for the candidate and your team
- Approved applicants land straight in the RiteCrew database, with no re-entry
Pricing
One flat price. Unlimited seafarers.
Crewing Agency plan
€197/month
Annual: 2 months free
- Unlimited users
- Unlimited seafarers in your pool
- Modules: database, CV dispatch, vacancies, certificates, contracts and application portal
- EU hosting, GDPR-compliant, daily encrypted backups
No per-seafarer fees, no per-vessel fees. Your pool grows, your price doesn't.
The offer
60 days free and we do the migration*
01
Full platform, 60 days, free. Long enough to run a real crewing cycle, not a demo-length teaser.
02
We migrate your existing database ourselves. Send us your spreadsheets. Your seafarers, certificates, and sea service records arrive in RiteCrew clean and complete. You don't retype a single profile. During the trial we migrate up to 50 seafarers - the rest of your pool follows when you continue on the Agency plan.
03
At day 60, continue on the paid plan or leave with everything. We hand you a full export of your data in standard formats within 48 hours.
We do migrations personally, so we take a limited number of agencies per month. When this month's slots are filled, the next batch starts the following month.
And when you're ready - it pays you back
- Refer vessel operators who need crew management to RiteCrew and receive 20% of their first-year revenue per closed referral. Some agencies treat this as found money.
- Growing? The white-label option puts the platform under your own brand and domain, with portals your clients log into. Ask about it on the call - no obligation.
FAQ
The questions agencies actually ask.
We already have our process. Excel works.+
Excel works until a PSC inspection, a payroll dispute, or a coordinator's resignation takes the only person who understands the file. The real question: can you take on your next three clients without hiring?
What happens to our data if we leave?+
Full export in standard formats, within 48 hours, any time - it's in the contract. EU AWS hosting, daily encrypted backups. The data is yours. The dependency is on the data and it travels with you.
Our seafarers won't use a portal.+
They already send you documents by email and messenger. The mobile ready portal just gives those files one door in. Passwordless sign-in, works on a phone, and they can see their application status without calling your office.
Is our pool safe from clients poaching?+
That's exactly what controlled CV sharing is for. Each client sees the professional data you choose to share - contact details stay hidden unless you decide otherwise.
Too expensive.+
One flat monthly price, unlimited seafarers. Compare it to per-vessel tools at €150-300 per vessel per month, or to the coordinator hours currently spent on copy-paste. Most agencies cover the cost with the first client they serve faster than the competition.
Two ways to start
Free demo
Your real vacancies, a live pool search, and a CV dispatch, on screen.
Try it first
60 days on the full platform, free.